Best HIPAA compliant project management tools
7 tools compared. Checked 6 Nov 2026.
If a task or board can mention a patient, the tool needs a BAA. In this group, that usually means an Enterprise plan.
Where to start
Stay with the tool your team already uses and budget for its top plan, because every BAA here needs one. Notion offers its BAA free on Enterprise. Don’t use Trello for patient data until Atlassian confirms in writing.
| Tool | Result | Where the BAA applies |
|---|---|---|
| AAirtable | On some plans | Enterprise Scale only |
| AAsana | On some plans | Enterprise+ only |
| CClickUp | On some plans | Enterprise only |
| MMonday.com | On some plans | Enterprise only |
| NNotion | On some plans | Enterprise only |
| SSmartsheet | On some plans | Enterprise only |
| TTrello | Not clear | Not on Atlassian’s HIPAA list |
Airtable
On some plansAirtable offers a BAA inside its Health Information Exhibit only to Enterprise Scale customers acting as covered entities or business associates.
Covered: Enterprise Scale.
Left out: Use as a patient portal, and more.
See the full Airtable result and proofAsana
On some plansAsana offers a Business Associate Addendum on its Enterprise+ tier, and on Legacy Enterprise only for customers who already enabled it, accepted by a super admin.
Covered: Enterprise+; Legacy Enterprise (only customers who already enabled HIPAA).
Left out: PHI in Goals, and more.
See the full Asana result and proofClickUp
On some plansClickUp says BAAs are issued only to Enterprise customers and are subject to limitations it does not list publicly.
Covered: Enterprise with signed BAA.
Left out: ClickUp AI with PHI unless an active BAA is in place and data goes through a zero data retention or otherwise HIPAA compliant workflow or endpoint, and more.
See the full ClickUp result and proofMonday.com
On some plansmonday.com offers a BAA on its Enterprise plan, which admins review and accept on the Compliance page before PHI is transferred.
Covered: Enterprise.
Left out: Third-party apps and integrations, and more.
See the full Monday.com result and proofNotion
On some plansNotion offers a free BAA only to Enterprise customers, accepted in workspace settings.
Covered: Enterprise.
Left out: Beta Services, and more.
See the full Notion result and proofSmartsheet
On some plansSmartsheet allows PHI only on PHI Eligible Services, naming the Enterprise plan, after a BAA is executed.
Covered: Enterprise.
Left out: Brandfolder, and more.
See the full Smartsheet result and proofTrello
Not clearAtlassian’s BAA bars PHI in cloud products that are not HIPAA-qualified, its HIPAA pages do not list Trello, and a Trello Team reply says HIPAA compliance is not on the roadmap.
Left out: Trello is outside the Atlassian HIPAA app list.
See the full Trello result and proofBefore you choose
- Confirm the BAA covers your exact plan and every feature you’ll use.
- Get the BAA signed before any patient data goes in.
- Turn on the settings the vendor requires, and train your staff on them.
This isn’t legal advice. A BAA is one requirement. Your clinic still has to set the tool up correctly and control who has access. Vendors change their terms, so confirm before you sign. PHI means protected health information, which includes patient data.